How we collect, use, disclose and safeguard personal information.
Effective date: November 8, 2018
Updated June 2020, October 2026
The Hamilton Academy of Medicine (HAM) is committed to protecting the privacy and personal information of its members, applicants, event participants and website visitors.
This Privacy Policy explains how we collect, use, disclose and safeguard personal information.
HAM collects personal and professional information to administer membership, provide services and communicate with members.
This may include:
HAM may also collect limited technical information through its website and online services.
HAM uses information to process membership applications, maintain membership records, administer membership benefits, communicate with members, organize educational events and support the organization's activities.
Personal information is collected and used only for legitimate organizational purposes.
HAM respects the distinction between personal contact information and professional practice information provided by members.
Personal contact information, including home addresses, personal telephone numbers and personal email addresses, is maintained for internal membership administration and is not published or shared with the public or other members.
Professional practice information, including office addresses, office telephone numbers, professional email addresses and other practice-related details supplied by members, may be made available to other HAM members through the secure member portal.
This information is shared to support professional communication, physician referrals and collaboration among members. The information is not made available through a public directory.
HAM does not sell or distribute members' personal information for commercial marketing purposes.
HAM may share limited information with authorized service providers where necessary to administer membership, process payments, maintain its website or deliver organizational communications, subject to appropriate privacy safeguards.
Other disclosures will occur only with appropriate consent or where required or permitted by law.
By submitting a membership application or providing information to HAM, individuals consent to the collection and use of their information for the purposes described in this policy, subject to applicable law.
Members may unsubscribe from optional electronic communications or contact HAM to update their communication preferences.
HAM takes reasonable measures to protect personal information from unauthorized access, disclosure, loss or misuse.
Access to personal membership records is restricted to authorized individuals who require the information for legitimate organizational purposes.
HAM retains personal information only for as long as reasonably necessary for membership administration, organizational operations and applicable legal requirements.
Information that is no longer required will be securely deleted, destroyed or anonymized, as appropriate.
HAM's website may use cookies and third-party services to support website functionality and understand website usage.
Where applicable, information collected through these services is subject to appropriate privacy protections and the policies of the relevant service providers.
Members may contact HAM to request access to their personal information or to correct inaccurate or outdated information, subject to applicable legal requirements.
HAM's website may contain links to external websites. HAM is not responsible for the privacy practices of third-party organizations.
HAM may update this Privacy Policy periodically. The most current version will be posted on the HAM website.
Hamilton Academy of Medicine
Email: jessica@hamiltondoctors.ca
Website: www.hamiltondoctors.ca
Privacy contact: Executive Director
